Overview

This privacy notice (“Privacy Notice”) is intended to help you (“you” or “your”) understand how ValidML.com (“ValidML,” “we,” “us” or “our”) collect, use disclose, and safeguard the information you provide to us via (1) the ValidML website located at http://www.validml.com, including, without limitation, all sub-domains thereof on which this Privacy Notice is posted (collectively, the “Site”) and (2) the ValidML. All terms not defined herein shall have the meaning set forth in our “Terms and Conditions” located here.

By using or accessing ValidML.com, you signify your acknowledgment and assent to the collection, use, and disclosure of your Personal Information, as defined herein, in accordance with this Privacy Notice. If you do not agree to this Privacy Notice, please do not use or access the ValidML.com. ValidML is free to revise this Privacy Notice at any time by updating this posting. We will keep this Privacy Notice under regular review and will place any updates here. The “Last Updated” section at the top of this notice states when this notice was last updated. We encourage you to periodically review this Privacy Notice to stay informed about how we collect, use, and share Personal Information.

Collection of Personal Information

The intention of this Privacy Notice is to provide you with what personal information ValidML collects and how we use it, as well as describe any rights or options you may have in regards to such use. For clarity, personal information, as used in this Privacy Notice, means information that can be used to identify you, directly or indirectly, alone or together with other information (“Personal Information”). This may include things such as your full name, contact information, email address, mailing address, phone number, certain cookie and network identifiers, and any content captured by our products that may identify an individual, and other categories described below.

We gather various types of Personal Information from our users, as explained in more detail below, and we use this Personal Information internally in connection with the ValidML, including to administer, operate, and/or improve the ValidML.com, to allow you to set up a user account.

If you visit the Site, you may generally do so anonymously without providing any Personal Information. However, there are cases in which we may ask you for personal data. For example, we will occasionally conduct online surveys to better understand the needs and profiles of our Site visitors. In addition, we may request Personal Information when you register to receive additional information regarding our products and services, sign up for a newsletter, demo, or send us a question. Even if you choose not to provide the information we request, you can still visit most of the Site, but you may be unable to access certain options, offers, and services. In case you change your mind, or wish to update or delete your Personal Information, we will endeavor to correct, update, or remove the personal data you give us in compliance with all applicable privacy laws. You can update or delete your Personal Information by contacting us at the contact points or from the profile page.

Anonymized Data: We may collect, analyze, and anonymize your data to the extent such anonymization renders the data non-identifiable (“Anonymized Data”). We may use Anonymized Data to perform the ValidML.com and improve or develop related systems and technologies, including the training of machine learning algorithms. Our use of Anonymized Data is not subject to this policy.

Data protection and privacy laws in your jurisdiction may impose certain responsibilities on you and your use of our products. You are responsible for ensuring that you comply with all applicable laws when you use the ValidML.com or products, including, where so required, to execute a mutually agreed upon data protection agreement with ValidML.com. Note, recording and sharing content that involves other people may affect their privacy and/or data protection rights.

Once captured, Customer Data is securely transmitted to the cloud. It is encrypted throughout its entire lifecycle and securely stored with TLS encryption with our cloud provider.

ValidML.com’s customers own 100% of their data and determine who is an Authorized End User on the account.

As a result, Customer Data is captured in a location with no expectation of privacy, Customer Data does not collect Personal Information, Customer Data is securely stored, transmitted, and deleted, and any law enforcement access is contingent on training to ensure proper use. For more information on how ValidML.com prioritizes your privacy, please visit our page.

Use of Personal Information

Other than as required to perform the ValidML.com Services as required by law, as disclosed to you when the information is collected, or as described in this Privacy Notice, ValidML.com does not rent, sell, or otherwise distribute your Personal Information to third parties (without your consent).

ValidML.com collects certain Personal Information about you to operate our business, which may include Personal Information contained in legal agreements (e.g., commercial agreements, NDAs, invoices, etc.), financial information relating to payments, receivables, and fulfillment (e.g., banking information, credit card or other account numbers, addresses, phone numbers, etc.), professional or employment-related information, (e.g., job applications, resumes, education and work history details, background check results, references, etc.), and employee benefit information (e.g., stock or equity ownership information, benefit elections, personal information about dependents, medical histories, contact information, etc.).

Personal Information provided by users may be used for marketing and promotional purposes only by ValidML.com and its subsidiaries and affiliates. You may choose to opt out of such a collection by emailing ValidML.com directly. These companies may then contact you directly with product or sample offers, personalized offers and information, or to ask for your feedback on products and programs that they think may be of interest to you. While we use all reasonable efforts to safeguard the confidentiality of your information, ValidML.com will have no liability for disclosure of any information obtained due to errors in transmission or the unauthorized acts of third parties.

We engage third party service providers to perform certain services on our behalf. For example, we may use outside shipping companies, credit card processing companies, resellers, distributors, content providers, and/or other service providers. In order to perform those services, the service providers may need to know your Personal Information. For this reason, ValidML.com may share your Personal Information with our third party service providers at our discretion. We require that they protect this information and only use it to perform services on our behalf.

Please note that certain third parties, such as companies providing specific features of, or integrations with, the ValidML.com, or sites, services, and products provided by third parties, including some that may be linked to or otherwise made available through or on the Site and/or the ValidML.com, may use other means of passively collecting information about your use of their services, the third party offerings, or content. ValidML.com does not have access to and/or control over these third party means of data collection. For specific details on such companies’ privacy practices, please visit their privacy policies. However, in the event ValidML.com combines data from third party offerings with other Personal Information you provide to us, this Privacy Notice governs any combined Personal Information we maintain.

We may share statistical or aggregated non-personal information about our users with advertisers, business partners, sponsors, and other third parties. This data is used to customize ValidML.com website content and advertising to deliver a better experience to our users.

Data Retention

We will only retain Personal Information for as long as needed for the specific purpose in which it was collected, or as required by applicable law or regulation.

Cookies and IP Tracking

This site may use cookies for site administration purposes. If, for any reason, you do not wish to take advantage of cookies, you may have your browser not accept them, although this may disable or render unusable some of the Site’s features. The Site may also detect and use your IP address or domain name for internal traffic monitoring and capacity purposes or to otherwise administer our website. No Personal Information is obtained; rather, the patterns of usage of our various users may be tracked to provide you with improved service and content based on aggregate or statistical reviews of user site traffic patterns. For more information on your cookie settings, please see the contact information and links below.

Special Cases

ValidML.com reserves the right to disclose Personal Information in special cases, when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury to, or interference with (either intentionally or unintentionally), our rights, property, customers, Site users, or anyone else that could be harmed by such activities. We may also access, use, preserve, and/or disclose your Personal Information to law enforcement authorities, government officials, and/or third parties, if legally required to do so, or if we have a good faith belief that such access, use, preservation, or disclosure is reasonably necessary to: (a) comply with a legal process or request; (b) enforce our Terms and Conditions, including investigation of any potential violation thereof; (c) detect, prevent, or otherwise address security, fraud, or technical issues; or (d) protect the rights, property, or safety of ValidML.com, its customers and users, a third party, or the public, as required or permitted by law.

Policies for Children

The features, programs, promotions, and other aspects of this website requiring Personal Information are not intended for children. ValidML.com does not knowingly collect Personal Information from children under the age of 13. If you are a parent or guardian of a child under the age of 13 and believe they have disclosed Personal Information to us, please notify us at the contact point specified below. A parent or guardian of a child under the age of 13 may review and request deletion of such child’s Personal Information.

Linked Sites

Please be advised that this website may contain links to third party websites. The linked sites are not under the control of ValidML.com, and we are not responsible for the contents or privacy practices of any linked site or any link on a linked site. For specific details on such third parties’ privacy practices, please visit their privacy policies.

Your Rights

You have a number of rights available to you in relation to your Personal Information. To the extent ValidML.com has the ability to authenticate your identity, you may:

request access to, and obtain a copy of, your Personal Information on request;
change incorrect or incomplete Personal Information;
delete or stop processing your Personal Information (e.g., where the Personal Information is no longer necessary for the purposes of processing);
object to the processing of your Personal Information where VAlidML.com is relying on its legitimate interests as the legal ground for processing; and withdraw your consent in circumstances where consent is the legal basis for processing.

Security

Your account is protected by a password for your privacy and security. You must prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately by limiting access to your computer or device and browser by signing off after you have finished accessing your account. We take security seriously and endeavor to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. As such, to the extent ValidML is not grossly negligent, you assume the risk of security breaches and all consequences resulting from them. Unauthorized entry or use, hardware, or software failure, and other factors, may compromise the security of user information at any time. 100% complete security does not presently exist anywhere online or offline. To that end, please safeguard your credentials.

Contact Information

If you have any questions or concerns regarding the privacy and security of your Personal Information, please contact us via email.